Project M&E procedures will be designed and conducted by the project team and the UNDP-CO. The principal components of the Monitoring and Evaluation Plan are outlines using the different activities within the project.
Project Inception Phase
- Annual and quarterly work plans will be the main management instruments governing the implementation of the project. The project will prepare an Annual Working Plan (AWP) with well-defined result indicators, using the standard format for UNDP-supported projects. AWPs will be appraised and endorsed by the PD/MNRE and UNDP. Quarterly work plans will also be prepared, consistent with the AWPs
- A Project Inception Workshop (IW) will be conducted. The purpose and objective of the IW will be to provide a detailed overview of UNDP-GEF reporting and monitoring and evaluation (M&E) requirements, with particular emphasis on the Annual Project Implementation Reviews (PIRs) and related documentation, the Annual Project Report (APR), Tripartite Review Meetings, as well as mid-term and final evaluations. The IW will also provide an opportunity for all parties to understand their roles, functions, and responsibilities within the project's decision-making structures, including reporting and communication lines and conflict resolution mechanisms
Monitoring Responsibilities and Events
- A detailed schedule of project review meetings will be developed by the Project Management Unit (PMU), in consultation with the National Steering Committee and incorporated in the Project Interventions Inception Report. Such a schedule will include: (i) tentative time frames for Tripartite Reviews, Management Support Group, and (ii) project related M&E activities.Day-to-day monitoring of implementation progress will be the responsibility of the National Coordinator based on the AWP and its indicators.
- Periodic monitoring of implementation progress will be undertaken by the UNDP-CO through quarterly meetings with the National Coordinator, or more frequently as deemed necessary.
- Annual Monitoring will occur through the Tripartite Review (TPR). This is the highest policy level meeting of the parties directly involved in the implementation of the project. The project will be subject to TPR at least once every year. The first such meeting will be held within the first twelve months of the start of full implementation. The National Coordinator will prepare reports that will be compiled into APR by the MoE at least two weeks prior to the TPR for review and comments.
- The Termianl Tripartite Review is held in the last month of operations. The MoE is responsible for preparing the Terminal Report and submitting it to UNDP and the GEF Secretariat. It shall be prepared in draft at least two months in advance of the TTR in order to allow review, and will serve as the basis for discussions in the TTR. The TTR considers the implementation of the project as a whole, paying particular attention to whether the project has achieved its stated objectives and contributed to the broader environmental objective. It decides whether any actions are still necessary, particularly in relation to sustainability of project results, and acts as a vehicle through which lessons learnt can be captured to feed into other projects under implementation of formulation.
Project Monitoring and Reporting
The following reports are the responsibility of the PMU and the UNDP-GEF extended team: inception report, annual project report, project implemtation review, quartely progress reports, periodic thematic reports, and the project termination report. The project will be will be subjected to at least two independent external evaluations. An independent Mid-Term Evaluation (MTE) will be undertaken at the end of the second year of implementation. The MTE will determine progress being made towards the achievement of outcomes and will identify course correction if needed. An independent Final Evaluation (FE) will take place three months prior to the TTR meeting, and will focus on the same issues as the MTE. The FE will also look at impact and sustainability of results, including the contribution to capacity development and the achievement of global environmental goals. The FE should also provide recommendations for follow-up activities.
Learning and Knowledge Sharing
Results from the project will be disseminated within and beyond the project intervention zone through existing information sharing networks and forums. The project will identify and participate, as relevant and appropriate, in scientific, policy-based and/or any other networks, which may be of benefit to project implementation though lessons learned. The project will identify, analyze, and share lessons learned that might be beneficial in the design and implementation of similar future projects.
